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Category: Civil Registry

Registered at the Philippine Embassy
pursuant to Republic Act No. 9048 / 10172

Republic Act (RA) 9048 authorizes the city/municipal civil registrar or the consul general to correct a clerical error or typographical error in an entry and/or change the first name or nickname in the civil registrar without need of a judicial order.

Republic Act (RA) 10172 authorized the city or municipal registrar or the consul general to correct clerical or typographical errors in the day and month in the date of birth or sex of a person appearing in the civil register without need of a judicial order (amending for this purpose RA 9048).

Requirements and contents of the Petition.

  1. Duly accomplished application form. ( Click to download the application form for ROM / ROB / ROD )
  2. Certified true machine copy (original issued by the Philippine Statistics Authority (PSA)) of the civil registry certificate (i.e. Report of Birth, Report of Marriage, Report of Death)
  3. At least two (2) public or private documents showing the correct entry/entries upon which the correction or change shall be based
  4. Other documents which the consul general may consider relevant and necessary for the approval of the petition.
  5. Applicable fee (¥7,500)
    In case of change of first name or nickname and sex, the petition shall be published at least once a week for two (2) consecutive weeks in a newspaper of general circulation. An Affidavit of publication from the publisher and copy of the newspaper clippings should be attached to the petition as proof of publication. Furthermore, the petitioner shall submit a certification from the appropriate law enforcement agencies (NBI Clearance, Police clearance, clearance from the employer if employed, and other clearances as may be required by the consul general) that he has no pending case or no criminal record.

No petition for correction of erroneous entry concerning the date of birth or the sex of a person shall be entertained except if the petition is accompanied by earliest school record or earliest school documents such as, but not limited to, medical records, baptismal certificate and other documents issued by religious authorities; nor shall any entry involving change of gender corrected except if the petition is accompanied by a certification issued by an accredited government physician attesting to the fact that the petitioner has not undergone sex change or sex transplant.

Who may file the petition? The petition may be filed by a person of legal age (eighteen years old and above) who must have a direct and personal interest (owner of the record, owner’s spouse, children, parents, brothers, sisters, grandparents, guardian, or any other person duly authorized by law or by the owner of the document sought to be corrected) in the correction of the error or in the change of first name in the civil register.

Where should the petition be filed? For civil registry documents duly registered in Philippine Embassy – Tokyo, the petition must be personally filed at the Embassy. Click this link to secure an appointment. Book Your Appointment with Philippine Embassy in Tokyo, Japan

However, in case the petitioner is a migrant or outside the jurisdiction of the Philippine Embassy, the petition may be filed in the nearest Local Civil Registry Office in his area. The petition will be treated as a migrant petition.

Petition filed at the Embassy will be forwarded to the Department of Foreign Affairs – Manila for onward submission to the Philippine Statistics Authority (PSA) for its consideration.

For any inquiries and/or clarification, please contact the Civil Registration Unit through email This email address is being protected from spambots. You need JavaScript enabled to view it.

Details
Category: Civil Registry

Filing of the Application for Annotation
of Civil Registry Documents (Report of Birth/Marriage/Death)
Registered at the Philippine Embassy, Tokyo Pursuant to a Court Decree/Decision

In accordance with the Philippine Statistics Authority (PSA) Memorandum Circular No. 2021-20, following are the requirements for the annotation of civil registry documents registered at the Embassy pursuant to a Court decree/decision:

A. Domestic Court Order/Decree (applicable to ROM, ROB and ROD)

  1. DFA Authenticated (Apostille) Certified photocopy of the registered Court Order/Decree;
  2. DFA Authenticated (Apostille) Certified photocopy of the corresponding Certificate of Finality;
  3. DFA Authenticated (Apostille) Certified photocopy of the Certificate of Registration of the Court Order/Decree;
  4. DFA Authenticated (Apostille) Original copy of the Certificate of Authenticity of the Court Order/Decree;
  5. PSA issued Civil Registry document (ROB, ROM, ROD) pertaining to the Court Order/Decree.

B. Foreign Court Judgment/Order/Decree (applicable to ROM only)

  1. DFA Authenticated (Apostille) Certified True Copy of the registered Foreign Court Judgment/Order/Decree issued by the City Civil Registrar (CCR) of Manila;
  2. DFA Authenticated (Apostille) Certificate of Registration of the Foreign Court Judgment/Order/Decree issued by the City Civil Registrar (CCR) of Manila;
  3. DFA Authenticated (Apostille) of the Certified photocopy of the Court Decision recognizing the Foreign Court Judgment/Order/Decree;
  4. DFA Authenticated (Apostille) Certified photocopy of the corresponding Certificate of Finality;
  5. DFA Authenticated (Apostille) Original copy of the Certificate of Registration of the Court Decision recognizing the Foreign Court Judgment/Order/Decree;
  6. DFA Authenticated (Apostille) Original copy of the Certificate of Authenticity of the Court Decision recognizing the Foreign Court Judgment/Order/Decree;
  7. PSA issued Report of Marriage (ROM).

Upon completion of the requirements, applicants are advised of the following steps:

  1. Verify the authenticity of the court documents with the PSA Central Office. Below are contact details of the PSA for reference:

    PSA CIVIL REGISTRY SERVICES:
    Civil Registration Service Building, PSA Complex, East Ave., Diliman, Quezon City
    Telephone no. (02)8461-0500 loc. 702, 703, or 705
    Mobile No., (text message only): 09167928197 / 09055276465 / 09516316050 / 09289175394
    Email: This email address is being protected from spambots. You need JavaScript enabled to view it. , This email address is being protected from spambots. You need JavaScript enabled to view it. , This email address is being protected from spambots. You need JavaScript enabled to view it.

  2. Once duly verified by PSA, applicants can send the relevant documents along with their contact details directly to the Philippine Embassy, Tokyo via courier for the annotation of the civil registry document. Below is the address of the Embassy:

    Philippine Embassy Tokyo, Japan
    5-15-5 Roppongi Minato-ku, Tokyo 106-8537
    (Attn: Civil Registration Unit)

The Embassy will forward the annotated copy of the civil registry document to the Department of Foreign Affairs-Manila (it will take 4-6 weeks), for onward transmittal to the PSA for proper registration.

For any inquiries and/or clarification, please contact the Civil Registration Unit through email (This email address is being protected from spambots. You need JavaScript enabled to view it.).

Details
Category: Civil Registry

A Certificate of Legal Capacity to Contract Marriage (LCCM) is issued ONLY to Filipinos presently residing in Japan who wish to get married to a foreign national.

Note: Application may be done in-person by appointment or by mail. If any party cannot appear in person, or if the application is done by mail, both parties are required to have each of their application forms notarized by a Japanese Notary Public.

Requirements for Filipino Applicant

For a Single Filipino:

  1. Duly accomplished application form
  2. Valid passport – Original and one (1) copy
  3. Residence Card or Visa in Japan – Original and one (1) copy
  4. DFA authenticated or DFA Apostilled PSA issued Birth Certificate – Original and one (1) copy
  5. DFA authenticated or DFA Apostilled PSA issued Certificate of No Marriage (CENOMAR) – Original and one (1) copy (make sure that the details in the PSA CENOMAR are consistent or the same with the PSA Birth Certificate) – valid only for six (6) months from the date of issuance
  6. Three (3) passport-sized photos

Additional requirement for Single Filipinos between 18-25 years old:

  1. Affidavit of Parental Consent or Advice
    1. For 18-20 years old – Affidavit of Parental Consent with valid passport or valid ID of parent/s
    2. For 21-25 years old – Affidavit of Parental Advice with valid passport or valid ID of parent/s
  2. ¥600 Letterpack

Notes:

  • If the parents are in the Philippines, the affidavit executed in the Philippines must be notarized by a Filipino notary public, then authenticated (“red-ribboned”) by the DFA.
  • If the parents are in Japan, they can execute the affidavit at the Philippine Embassy.
  • If the parents are deceased, please submit a DFA authenticated PSA issued Death Certificate.

For a Divorced Filipino:

  1. Duly accomplished application form
  2. Valid passport – Original and one (1) copy
  3. Residence Card or Visa in Japan – Original and one (1) copy
  4. DFA authenticated or DFA Apostilled PSA issued Birth Certificate – Original and one (1) copy
  5. DFA authenticated or DFA Apostilled PSA issued Advisory on Marriages – Original and one (1) copy (make sure that the details in the PSA Advisory on Marriages are consistent or the same with the PSA Birth Certificate) – valid only for six (6) months from the date of issuance
  6. DFA authenticated or DFA Apostilled PSA issued Marriage Certificate or Report of Marriage with annotation – Original and one (1) copy
  7. DFA authenticated Judicial Recognition of Foreign Divorce issued by a Philippine Court with Certificate of Finality – Original and one (1) copy
  8. Record of Divorce in Japan:
    1. If former spouse is Japanese, please submit Family Registry (Koseki Tohon) reflecting the couple’s place and date of divorce. Please note that the Koseki Shohon (part of Koseki Tohon) and Certificate of Acceptance (Juri Shomeisho) are not acceptable.
    2. If former spouse is a foreign national other than Japanese, please submit Certificate of Acceptance of Divorce (Juri Shomeisho) showing the couple’s place and date of divorce.
  9. Three (3) Passport-sized photos
  10. ¥600 Letterpack

For Filipino whose former marriage was Annulled in the Philippines:

  1. Duly accomplished application form
  2. Valid passport – Original and one (1) copy
  3. Residence Card or Visa in Japan – Original and one (1) copy
  4. DFA authenticated or DFA Apostilled PSA issued Birth Certificate – Original and one (1) copy
  5. DFA authenticated or DFA Apostilled PSA issued Advisory on Marriages – Original and one (1) copy (make sure that the details in the PSA Advisory on Marriages are consistent or the same with the PSA Birth Certificate) – valid only for six (6) months from the date of issuance
  6. DFA authenticated or DFA Apostilled PSA issued Marriage Certificate/ Contract or Report of Marriage with annotation – Original and one (1) copy
  7. DFA authenticated Judicial Decree of Annulment issued by a Philippine Court with Certificate of Finality – Original and one (1) copy
  8. Three (3) Passport-sized photos
  9. ¥600 Letterpack

For a Widowed Filipino:

  1. Duly Accomplished application form
  2. Valid passport – Original and one (1) copy
  3. Residence Card or Visa in Japan – Original and one (1) copy
  4. DFA authenticated or DFA Apostilled PSA issued Birth Certificate – Original and one (1) copy
  5. DFA authenticated or DFA Apostilled PSA issued Advisory on Marriages – Original and one (1) copy (make sure that the details in the PSA Advisory on Marriages are consistent or the same with the PSA Birth Certificate) – valid only for six (6) months from the date of issuance
  6. DFA authenticated or DFA Apostilled PSA issued Marriage Certificate/ Contract or Report of Marriage – Original and one (1) copy
  7. Death Certificate:
    1. If the deceased is Filipino – DFA authenticated or DFA Apostilled PSA issued Death Certificate – Original and one (1) copy
    2. If the deceased is Japanese – Koseki tohon (Family Registry)
    3. If the deceased is a foreign national other than Japanese – Death Certificate issued by his/her Embassy
  8. Three (3) Passport-sized photos
  9. ¥600 Letterpack

Requirements for Foreign Applicant

Requirements for a Japanese national:

  1. Family Registry (Koseki Tohon), must be valid for three (3) months – Original and one (1) copy
  2. Kaisei Gen Koseki or Joseki Tohon – If the koseki tohon does not indicate previous record of marriage, divorce and death of former spouse
  3. Valid Passport or any valid ID with picture – Original and one (1) copy
  4. Three (3) Passport-sized photos

Requirements for a Foreign National other than Japanese:

  1. A Certificate of Legal Capacity to Contract Marriage or its equivalent from his or her Embassy – must be in English
    1. For US military personnel – Authorization to marry from his/her commanding officer – Original and one (1) copy
  2. Valid passport or any valid ID with picture – Original and one (1) copy
  3. Three (3) Passport-sized photos

Downloadable Forms List

Application by Mail

Note: Both parties should be present in Japan by the time of LCCM application.

  1. Fill-out the LCCM Form, print original copies, then sign on each form.
    1. All the details must be true and accurate.
    2. All the details must be type-written and in BLOCK letters.
    3. The forms must be printed in A4-sized paper.
    4. LCCM form link: LCCM Form
      • For Filipino nationals, fill-out LCCM Form A and Affidavit of Civil Status
      • For foreign nationals, fill-out LCCM Form B only
  2. Email the application form along with the required documents to This email address is being protected from spambots. You need JavaScript enabled to view it. for pre-evaluation.
  3. After pre-evaluation is complete, bring the LCCM forms and Affidavit of Civil Status to a Japanese Notary Public for notarization
    • Each form must have the signature of the applicants, and notarized.
  4. Send these forms to the Embassy, along with the other required documents as listed above, including a self-addressed 520 letterpack
    • On the envelope, please write:
      Philippine Embassy – Tokyo, Japan • 5-15-5 Roppongi Minato-ku, Tokyo 106-8537
      (Attn: Civil Registration Section/LCCM)
    • Note: Registrants are NOT required to forward their original passports and/or other valid IDs to the Embassy. However, its clear and readable photocopies must be provided.
  5. Once the physical documents have been verified to be complete and authentic, an officer will contact the registrants, either by email or through phone, to inform about the necessary consular fees which will be paid through Genkin Kakitome.

Reminders

  1. All photocopies must be in A4-sized papers;
  2. Application may be submitted in person or by mail – if by mail, the application form must be notarized by a Japanese notary public;
  3. Applicable fees depend on each particular case;
  4. Processing period is 10 working days upon receipt of complete documents.
Details
Category: Civil Registry

NSO Delivery Service

The NSO Delivery Service allows you to enjoy door-to-door delivery of your NSO documents such as Birth Certificates, Marriage Certificates, Death Certificates and Certificates of No Marriage (Cenomar). Your NSO documents will be delivered at your doorstep within 2-3 days wherever you are in the Philippines. To avail of this service, please call them at telephone no. (+63-2) 737-1111.

You may also request or order NSO documents online, for delivery anywhere in the Philippines or abroad. Filipinos in Japan and overseas should take advantage of this online service. Please visit the NSO website at www.ecensus.com.ph.

The National Statistics Office (NSO) is the major statistical agency responsible for collecting, compiling, classifying, producing, publishing and disseminating general purpose statistics as provided for in Commonwealth Act No. 591. The NSO also has responsibility for carrying out and administering the provisions of the Civil Registry Law as provided for in Republic Act No. 3753.

Details
Category: Civil Registry

 

Civil Registration Services

 

 

Click here for Consular Business Hours page.

  1. Judicial Recognition of Foreign Divorce
  2. PSA Services
  3. Recognition as a Filipino Citizen
  4. Marriage License

Legal Capacity to Contract Marriage

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