Details

Category: Passport

Requirements for Travel Document

Note: Please make all photocopies on A4-size paper before arriving at the Embassy.

Clients are requested to make an Online Appointment (click here) or schedule an appointment by email (This email address is being protected from spambots. You need JavaScript enabled to view it.) before arriving at the Embassy.

1. Personal appearance of applicant
2. Fully- accomplished application travel document form (may be downloaded from Embassy website or obtained in the Embassy upon arrival)
3. Three (3) passport size photographs
4. Affidavit of explanation for the application of travel document (may be downloaded from Embassy website or obtained in the Embassy upon arrival)
5. Cancelled/expired/mutilated passport and copy of the passport photo page
   1. Original and copy of Philippine Statistical Authority (PSA)/ National Statistics Office (NSO) Birth Certificate or Report of Birth (if passport is unavailable)
   2. Original and copy of PSA/NSO Marriage Certificate or Report of Marriage (if married and passport is unavailable)
6. Proof of urgency of travel:
   1. Death of immediate family member (death certificate)
   2. Medical reasons (medical certificate)
   3. Legal proceedings (subpoena or notices of hearing)
   4. Deportation papers from Japan Immigration
7. Confirmed flight itinerary
8. Travel document fee and other related fees: (click here for the updated schedule of fees)
   a. Travel document fee (+ Affidavit fee): ¥8,250
   b. Expedite fee: ¥1,500
9. One (1) self-addressed Japan Post ¥600 Letterpack envelope (if to be mailed)

CONTACT DETAILS OF THE PASSPORT UNIT

To follow-up on your passport application or other requests, contact us at:

Address:
Passport Unit
Embassy of the Republic of the Philippines
5-15-5 Roppongi Minato, Tokyo 106-8537 Japan

Telephone No.: 03-5562-1600 ext 127 (weekdays between 3-6PM)

Fax No.: 03-5562-1597

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Details

Category: Passport

Core Requirements for Minor Renewal Applications:

1. Confirmed Online Appointment (click here)
2. Accomplished Application Form (click here)
3. Personal Appearance of minor applicant and either parent or authorized adult companion
4. Current ePassport with photocopy of data page
5. Original and photocopy of proof of filiation and/or guardianship, such as:
   • Philippine Statistics Authority (PSA) Birth Certificate
   • Baptismal certificate
   • Report of Birth
   • For further information please see cases below.
6. Passport or Valid Government issued ID of both parents with one (1) photocopy each (if married) (click here for a list of valid IDs for Passport Application).
7. School ID (if applicable)
8. Self-addressed ¥600 Letterpack
9. Payment of JPY ¥9,000

*Additional requirements may be required. Please refer to the section below

Supporting Documents for Minor Renewal Applications

Pursuant to Section 6 of R.A. 11983, supporting documents will be further required in addition to the basic requirements to prove the applicant’s identity, citizenship and lack of travel restrictions, as specified in the following cases:

In case of marital minor applicant (with Married Parents as stated in the minor applicant’s PSA Certificate of Live Birth)

• Valid Philippine passport or other competent proof of identity of the accompanying parent and the copy of his/her spouse’s passport or other competent proof of identity;
• If the accompanying parent is an alien, the non-Filipino parent must present his or her foreign passport and a copy of the Filipino parent’s Philippine passport or other competent proof of identity; and
• If accompanied by an authorized adult companion, a Special Power of Attorney (SPA) executed by either of the minor’s parents or his/her legal guardian, as the case may be, his/her passport or other competent proof of identity, and a copy of the passport or other competent proof of identity of the minor’s parents.

In case of non-marital minor applicant (with unmarried Parents as stated in the minor applicant’s PSA Certificate of Live Birth)

• Only the mother shall accompany the minor applicant in the passport application process;
• A Special Power of Attorney (SPA) executed by the mother will be required if she is not accompanying the minor applicant. The SPA must be authenticated by the Philippine Embassy/Consulate if executed abroad; and
• Passport or Valid Government issued ID of authorized adult companion (click here for the List of Acceptable IDs for Passport Application).

In case applicant is not accompanied by the parent/s during the application process

• Applicant must submit a Special Power of Attorney executed by either of the minor’s parents or his/her legal guardian designating an adult companion to assist in the application process. The Special Power of Attorney must be authenticated by the Philippine Embassy/Consulate if executed abroad;
• Passport or Valid Government issued ID of authorized adult companion (click here for the List of Acceptable IDs for Passport Application); and
• Special Power of Attorney must have a copy of parent/s valid ID and/or passport attached.

If the applicant is a non-marital minor whose mother is deceased but acknowledged by the father:

• Personal Appearance of minor applicant and biological father;
• PSA-issued Certificate of Death or Report of Death of Mother;
• PSA Birth Certificate with Acknowledgement of Paternity (must indicate the name of the father in the birth certificate);
• Passport or Valid Government issued ID of biological father and legal guardian (click here for the List of Acceptable IDs for Passport Application)

In the absence of father, the following may accompany the minor child in the order indicated:

• Surviving grandparent (submission of PSA Certificate of Death of Mother;
• Oldest brother or sister, over twenty-one years of age (submission of PSA Certificate of Death of Mother and PSA Certificate of Death of the Grandparent);
• The child’s actual custodian, over twenty-one years of age (submission of court order for legal guardianship)

If the applicant is a non-marital minor and mother is deceased / absent and father is unknown:

• Personal Appearance of minor applicant and court-appointed legal guardian
• PSA Birth Certificate
• Valid Passport or valid government ID* of adult guardian (click here for the List of Acceptable IDs for Passport Application)
• Letter of Guardianship issued by Family Court

In case none of the above can accompany the minor applicant

• In default of parents or a judicially appointed guardian, the persons exercising substitute parental authority under Article 216 of the Family Code of the Philippines shall prevail in determining the minor applicant’s companion in passport application, unless otherwise ordered by a competent Philippine court. In case of conflicting claims for custody, a court order shall be required; and
• In cases involving Filipino minors abandoned abroad, the Consular Official of the concerned Philippine FSP may initiate the passport application with the best interest of the minor being the primary consideration.

In case of Minor Foundlings in the Philippines not for Adoption

1. Personal appearance of minor applicant and the NACC Social Worker or Liaison Officer;
2. PSA-issued Certificate of Foundling;
3. Letter of Guardianship issued by the Family Court; and
4. Valid ID of the guardian.

In case of Minor Applicant who is a Prospective Adoptee for Domestic Adoption

1. Personal appearance of minor applicant and NACC Social Worker or Liaison Officer;
2. PSA-issued Certificate of Live Birth or Report of Birth or Certificate of Foundling;
3. Valid passport or valid government-issued ID of authorized NACC Social Worker or Liaison Officer;
4. Certificate of Child Available for Adoption or Deed of Voluntary Commitment / Certificate Declaring a Child Legally Available for Adoption issued by the National Authority for Child Care; and
5. Official letter or Special Power of Attorney signed by the NACC Regional Office authorizing the Social Worker to process and receive the passport of the minor applicant and must include a copy of valid government-issued ID and/or passport.

Note: If an applicant is not accompanied by an authorized NACC Social Worker during the application process, the applicant must submit an SPA executed by the authorized NACC Regional Office designating the minor’s companion to assist in the application process and must include a copy of valid government-issued ID and/or passport.

In cases of Minor Applicant who is an Adoptee through Domestic Adoption

1. Personal appearance of minor applicant and adoptive parent/s;
2. Amended PSA-issued Certificate of Live Birth or Report of Birth, indicating the child’s adoptive name and name of adoptive parents;
3. Passports or other competent proofs of identity of the minor applicant, adoptive parent/s or authorized adult companion; and
4. Certified True Copy of Court Decree of Adoption or NACC-issued Order of Adoption.

In case of Minor Applicant who is a Prospective Adoptee for Foreign Adoption

1. PSA-issued Certificate of Live Birth, Report of Birth or Certificate of Foundling;
2. Endorsement from NACC;
3. Certificate Declaring a Child Legally Available for Adoption or Deed of Voluntary Commitment;
4. Placement Authority issued by NACC;
5. Certificate for Issuance of Passport issued by NACC;
6. Travel Clearance Certificate for adoptee;
7. Child Study Report; and
8. Clearance for Intercountry Adoption.

In case of Minor Applicant who is an Adoptee through Foreign Adoption

1. Personal Appearance of minor applicant and adoptive parent/s;
2. Amended PSA-issued Certificate of Live Birth, Report of Birth;
3. Passport/s of adoptive parent/s or authorized adult companion. If the adoptive parents are foreign nationals, presentation of their valid foreign passports is acceptable; and
4. Certified True Copy of Court Decree of Adoption.

Details

Category: Passport

Special Cases for Passport Application

Note: All Special Cases will be treated as NEW APPLICATIONS

FOR LOST PASSPORT APPLICATIONS:

1. Confirmed Online Appointment (click here)
2. Special Cases Application form (click here for special cases form)
3. Accomplished Renewal Application Form (click here for application form)
4. Affidavit of Loss (click here for affidavit form)
5. Original and photocopy of Philippine Statistics Authority (PSA) Authenticated Birth Certificate on Security Paper
   • Married Females (who are using their spouse’s last name) must also present Original and submit photocopy of PSA Authenticated Marriage Contract on Security Paper or Report of Marriage
   • Local Civil Registrar Copy is required if PSA Birth Certificate is not clear or cannot be read
6. Photocopy of data page of latest passport (if applicable)
7. Self-addressed ¥600 Letterpack
8. Police Report in English (Original and photocopy) (can be applied for in the Embassy)
9. Two (2) Valid IDs with photocopy (click here for a list of valid IDs)
10. Payment of JPY ¥30,000 (including Penalty Fee)

Personal appearance and all the requirements will be required on the day scheduled for the applicant for processing of their application.

FOR ASSUMED IDENTITY CASES:
Additional 15 working days clearing period for Assumed Identity Cases.

Please email the Passport section at This email address is being protected from spambots. You need JavaScript enabled to view it. with the subject “Special Cases: Assumed Identity” for a pre-processing of the following requirements:

1. Appointment through email This email address is being protected from spambots. You need JavaScript enabled to view it. or submission of their documents at the Embassy for initial assessment
2. Special Cases Application form (click here for special cases form)
3. Accomplished Renewal Application Form (click here for application form)
4. Affidavit of Explanation (click here for affidavit of explanation form)
5. Personal Appearance
6. Original and photocopy of Philippine Statistics Authority (PSA) Authenticated Birth Certificate on Security Paper
   • Married Females (who are using their spouse’s last name) must also present Original and submit photocopy of PSA Authenticated Marriage Contract on Security Paper or Report of Marriage
   • Local Civil Registrar Copy is required if PSA Birth Certificate is not clear or cannot be read
7. Photocopy of data page of latest passport (if applicable)
8. Self-addressed ¥600 Letterpack
9. Two (2) Valid IDs with photocopy (click here for a list of valid IDs)
10. Payment of JPY ¥9,000

The client will be emailed on their schedule for personal appearance after clearance has been issued by the Department of Foreign Affairs – Office of Consular Affairs. Personal appearance and all the requirements will be required on the day scheduled for the applicant for processing of their application.

FOR MUTILATED OR DAMAGED PASSPORTS:

Note: If upon renewal, the passport of a client is distinctly damaged or mutilated, the below requirements will be enforced instead of the regular renewal application requirements.

1. Appointment through email This email address is being protected from spambots. You need JavaScript enabled to view it.
2. Special Cases Application form (click here for special cases form)
3. Accomplished Renewal Application Form (click here for application form)
4. Affidavit of Mutilation (click here for affidavit of mutilation)
5. Personal Appearance
6. Photocopy of data page of latest passport (if applicable)
7. Self-addressed ¥600 Letterpack
8. Payment of JPY ¥30,000 (including Penalty Fee)

Details

Category: Passport

Core Requirements for Adult Renewal Applications

1. Confirmed Online Appointment (click here)
2. Accomplished Application Form (click here)
3. Personal Appearance
4. Current Passport with photocopy of data page
5. Self-addressed ¥600 Letterpack
6. Payment of JPY ¥9,000

NOTE: If the passport still has validity of at least 2 months on the day of the application, Applicant may submit a self-addressed Hagaki (Japanese Postcard) in order to request for the passport to be cancelled when the new passport arrives. If requested, the Hagaki will be sent to the client when the passport arrives. The applicant must send the passport to the Embassy through a ¥600 Letterpack. Once the passport is received, it will be cancelled, and the cancelled and new passport will be returned to the client by mail.

Additional Requirements Required for the Following Cases:

For Change of Name in the Philippine Passport or Discrepancy in Name (such as change of name due to marriage or reverting to maiden name)

1. 1. Core requirements for Adult Renewal Application (as seen above)
   2. Original PSA authenticated documents that will support the change of name.
      • Marriage Contract
      • Annotated Birth Certificate
      • Annotated Marriage Contract to show annulment/divorce/court ordered instruction
      • Death Certificate of Spouse

NOTE: If woman opts to retain maiden name, a Marriage Contract is not required.
Additional requirements may be required.

For Holders of NON-ePassport Applications
*(Brown, Green, Machine Readable (Maroon) Passports or any older Passports)

1. Core requirements for Adult Renewal Application (as seen above)

2. Original and photocopy of Philippine Statistics Authority (PSA) issued Certificate of Live Birth on Security Paper; and

   • Married Females (who are using their spouse’s last name) must also present Original and submit photocopy of PSA-issued Certificate of Marriage on Security Paper or Report of Marriage.

   • Local Civil Registrar Copy is required if PSA-issued documents are not clear or cannot be read.

3. Any of the following Valid IDs with one (1) photocopy (click here for a list of valid IDs).

Supporting Documents for Adult Renewal (NON-ePassport) Applications
Pursuant to Section 6 of R.A. 11983, supporting documents will be further required in addition to the basic requirements to prove the applicant’s identity, citizenship and lack of travel restrictions, as specified in the following cases.

NOTE: Some cases will require the application to be treated as a New Application rather than a renewal

In case applicant is a Dual Citizen

• Natural-born Dual Citizens:
  1. Latest-issued Philippine passport; and
  2. PSA-issued Certificate of Live Birth or PSA-issued Report of Birth.
• Dual Citizens who availed of the provisions of Republic Act No. 9225:
  1. Latest-issued Philippine passport;
  2. Original and photocopy of Oath of Allegiance, Order of Approval, or Identification Certificate issued by a Philippine FSP; or Certificate of Retention/Re-acquisition of Philippine Citizenship or any equivalent document issued by BI; and
  3. Valid government-issued ID or their secondary citizenship/residence counterparts.

In case applicant is a Naturalized Citizen

1. Latest-issued Philippine passport; and
2. Identification Certificate of Naturalization from the Bureau of Immigration, or Certificate of Naturalization issued by the Special Committee on Naturalization (SCN), or copy of the final Court Judgment or Law granting Philippine citizenship.

In case applicant is a Filipino citizen by Election

1. Latest-issued Philippine passport;
2. Documents of election of Philippine citizenship; and
3. Identification Certificate issued by the BI.

If a married woman applicant wishes to revert to her maiden name based on the following:

• By virtue of death of the spouse:
  • PSA-issued Certificate of Death or Report of Death (ROD) of spouse or apostillized or authenticated Foreign Death Certificate of foreign spouse with English translation, if applicable;
  • PSA-issued Certificate of Live Birth or Report of Birth; and
  • Latest issued Philippine passport (if available).
• By virtue of an annulment, declaration of nullity of marriage, judicially-recognized foreign divorce, and judicially-recognized divorce under Presidential Decree No.1083 (Code of Muslim Personal Laws of the Philippines):
  • PSA-issued Certificate of Marriage or Report of Marriage (ROM) with annotation reflecting the nullity or dissolution of marriage
  • PSA-issued Certificate of Live Birth or Report of Birth; and
  • Latest issued Philippine passport (if available).
• For other reasons of reversion: (Note: This mode of reversion can only be done once.)
  • PSA-issued Certificate of Live Birth or Report of Birth;
  • Notarized Affidavit of Explanation that includes request for the reversion of maiden name in the Philippine passport or travel document and stating she has not hitherto availed of the reversion
  • Latest-issued Philippine passport or travel document; and
  • Any existing government-issued valid ID accepted for passport application reflecting the maiden name.